Purchasing Officer Job at Medecins Sans Frontieres July 2024

Purchasing Officer Job at Medecins Sans Frontieres is a charity that provides humanitarian medical care. It is a non-governmental organization of French origin known for its projects in conflict zones and countries affected by endemic diseases.

Title: Purchasing Officer

Direct Reports: SUPPLY CHAIN OFFICER

Location: DAR ES SALAAM

JOB SUMMARY

Performing the day-to-day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards to ensure the optimal running of the mission/ project.

Required Criteria:

Make sure you have a valid TIN. In case you don’t have it please mention it in the application.

Minimum Educational Qualification:

Essential, secondary education; commerce-related studies desirable.

Experience:

At least 2 years’ experience in supply chain-related jobs.

Languages:

Fluent in oral and written English and Swahili

Competences:

Results and Quality Orientation
Teamwork and Cooperation
Behavioral Flexibility
Commitment. to MSF Principles
Service Orientation
Stress Management

ACCOUNTABILITIES

Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols.

Purchasing Officer Job at Medecins Sans Frontieres

Including the following activities:

Constantly assessing the local market, seeking products and suppliers that offer the best value for money, and negotiating prices to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor /
Logistics Supervisor of all information or modifications to the data i.e. price, address, items available.
At the request of the line manager, obtaining different quotations from suppliers according to the MSF
Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information written in the local language before approval.
Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
Assisting in the reception control process with the storekeeper.
Performing delegated tasks according to his / her activity and as specified in his/her job description.
Collaborating with internal stakeholders (Requesters, Budget owners, logistics) to understand procurement needs and requirements.
Coordinating with external stakeholders including vendors, suppliers, and service providers to facilitate smooth procurement processes.
Preventing and addressing any conflicts of interest or unethical practices in procurement processes.
Maintaining accurate procurement records and documentation, including purchase orders, contracts, and vendor agreements.
Perform complete CBA (Comparative Bid analysis) upon request from the line manager and when required as per the validation table.

APPLICATION DETAILS

All interested candidates shall submit their motivation letter, CV, and copy of relevant professional certificates no later than Wednesday, JULY 17th, 2024, at 4:00 PM. Please quote the job title on the email subject “PURCHASING OFFICER”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org.